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Planning Guide for Missionaries
Information and resources for missionaries hosting short-term missions teams
(MAPS Teams)All MAPS teams are required to work with an appointed AGWM missionary. All team members must be processed through AGWM or their sponsoring church/organization. It is the missionaries responsibility to ensure that any team they invite follows through with processing.
Team Processing Forms Trip Registration Assumption of Risk Background Check *AGWM has a zero-tolerance policy regarding infractions of a sexual nature involving minors. Other sexual infractions are subject to review. Parental Consent (for anyone under the age of 18) Code of Conduct Insurance and Beneficiary Forms Emergency Contact Finances
Most teams will handle their own finances. Documents are provided so they can receive AGWM giving credit for their trip. However, construction teams will need to send in their construction costs to AGWM so the funds can be made available to you.
Organization
Hosting a team does require a considerable amount of planning and organization. You must arrange for housing, ground transportation, food, ministry, fun activities, and team safety, etc.
Cultural Education
Prepare a short document or provide resources that discuss the uniqueness of your community and proper cross-cultural interaction. Emphasize the importance of the team members being properly education prior to arriving in your country.
Team Preparation & Management | | * Determine team ministry model
| | | * Extend invitation | | | * Prepare schedule (sample schedule) | | | * Discuss budget with Team Leader - (sample budget) Remember to include lodging, in-country transportation, food, visa/exit fees, interpreters, communication costs (such as internet) service/honorariums, equipment rental fees, activity fees, construction funds, insurance)
| | | * Coordinate lodging | | | * Coordinate meals
| | | * Coordinate Ground Transportation | | | * Coordinate cultural experience day (shopping, sight-seeing, etc) | | | * Coordinate translators (if necessary) |
Below are templates that you may download and use to plan a team's schedule and budget. Schedule template Budget template
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